Events Coordinator

Castle Mountain Resort
April 22, 2020
Pincher Creek, Canada
Job Type
Job Board Website



The Events Coordinator, reporting directly to the Sales & Marketing Manager, will work closely with all departments at Castle Mountain Resort, external event partners, and event planners to deliver events that help drive visitation. The Events Coordinator is responsible for supervising and overseeing the planning, design, production, and profitability of all Castle Mountain Resort’s events. Events will include but are not limited to; weddings, conferences, and festivals during the summer months and ski races, fine dining affairs, live music, and product demonstration days during the ski season.

Core Competencies

• Focused on the Guest Experience
• Excellent communicator
• Exceptional time management skills
• Flexible / adaptable
• Ability to manage a team
• Superb planning skills
• Accountable and dependable
• Ability to negotiate / mediate
• Enforcing laws, rules and regulations
• Development and continual learning

Job Duties

• Oversee the coordination of a variety of events including Castle Mountain Resort led and third party led, on-snow event programming, weddings, conferences, seminars, corporate dinners, entertainment, and training events
• Work closely with the Sales and Marketing Manager on the creation of new event opportunities for both winter and summer seasons.
• Assist Human Resources with the planning and implementation of staff events
• Communicate closely and effectively with all resort departments, ensuring that all resources required are available, with risk management always being top of mind
• Liaise with event planners, entertainers, sponsors, and dignitaries in order to make appropriate arrangements (hotel, equipment rental, etc.) to ensure a successful event
• Recruit and retain casual event staff, for a variety of indoor + outdoor events
• Manage events within the context of established budgets
• Manage Castle Mountain Resort’s volunteer “Mountain Host” program
• Complete end of event reports to include obstacles and opportunities encountered
• Perform other duties as necessary


• Possess a degree or a diploma in event / hospitality management
• Previous experience in an event planning role with preference given to those with either 3+ years’ experience and/or with experience working in a seasonal, tourism-based setting (golf courses, ski resorts, recreation centers, etc.)
• Possess a high energy personality with the guest experience being top of mind
• Experience managing and recruiting event staff and an understanding of HR best practices / policies
• Experience managing and staying within an events budget
• Knowledge of ski industry lines of business with resort experience considered an asset
• Exceptional written and spoken communication skills
• Intermediate or better skier or snowboarder
• Innovative problem-solving skills
• Excellent time management skills including prioritizing tasks while under pressure.
• Demonstrated planning and organization skills
• Excellent attention to detail

Work Conditions

• Must be able to lift / carry up to 50 lbs
• Manual dexterity required to use desktop computer and peripherals
• Outdoor work in extreme winter conditions
• Flexible working hours required (all weekends within winter and when events are occurring in the non-ski season)
• Remote location
• Extended periods of time looking at VDU

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