Events Coordinator

Hudson Bay Mountain Resort
Published
June 9, 2021
Location
Smithers, Canada
Category
Other  
Job Type
Job Board Website
https://hudsonbaymountain.ca/employment/

Description

 

EVENTS COORDINATOR

Reports to: General Manager

Hudson Bay Mountain Resort is a community focused ski resort located 20km west of Smithers in beautiful Northern British Columbia. In operation since 1969 Hudson Bay Mountain Resort offers over 300 acres of skiable terrain and over 500 meters of lift accessed vertical, offering a wide variety of terrain, for beginners, novice and advanced skiers and snowboarders.

The Events Coordinator will work on a contact basis with all HBMR Managers to ensure events planned for Hudson Bay Mountain Resort are successful. The coordinator works with stakeholders, vendors and bands as directed by the managers, coordinates all event operations including final checks the day before an event, oversees the event and then evaluates the event with ideas for improvement and innovation for the next season.

Key Requirements

  • Understand requirements for each event
  • Plan event with attention to financial and time constraints
  • Coordination and communication with stakeholders (vendors, bands, guests, HBMR staff)
  • Book bands and coordinate their technical and other requirements
  • Manage all event operations (preparing venue, invitations etc.)
  • Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
  • Oversee event happenings and act quickly to resolve problems
  • Evaluate event’s success and submit reports

 

Qualifications

  • Proven experience as event coordinator of successful events
  • Proficient in MS Office
  • Excellent vendor management skills
  • Knowledge of basic recruitment practices
  • Outstanding communication and negotiation ability
  • Well-organized with multi-tasking skills
  • Able to handle stress and remain calm
  • Problem-solving ability
  • Degree in hospitality management, public relations or relevant field is beneficial, but related experience will be considered
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