Payroll & Administration Coordinator

joinourteam@seatoskygondola.com

Website Sea to Sky Gondola

Payroll & Administration Coordinator
Full Time, Year Round
Hours: 25 – 40 hours per week
Wage: Starting at $20.00-$25.00/hour based on experience

At the Sea to Sky Gondola, we make it easy for people to connect with the great outdoors. We work hard to make sure both our team members, and our guests, have a great experience. Join our team and work in a spectacular outdoor recreation environment with a progressive and fun organization.

Reporting to the Director of Finance, the Payroll & Administration Coordinator is part of the Finance and Admin team. This is a multi-faceted role providing administrative support to the Management team and to the Finance Department. The successful candidate in this role has strong attention to detail, a collaborative approach, and effective written and verbal communications skills.

• Do you have a passion for meeting new people and helping them feel welcome?
• Are you organized and detail oriented?
• Do you possess strong problem-solving skills and work well in a busy, fast paced environment?

If so, keep reading to find out more about the role…
Main Duties & Responsibilities:
Payroll Administration:

• Verify hours worked and follow up on missing punches for daily labour reports
• Submit bi-weekly payroll to ADP for processing
• Educate Team Members on the use of ADP, time clocks and reports available
• Allocate Operations hours to correct Business Unit / payroll cost code
• Process group gratuity distribution, as provided by Food and Beverage Manager in ADP
• Report out on payroll costs and FTE count
• Record terminations and issue ROE’s, T4’s etc.
• Enter wage changes, status changes, vacation and sick day accrual and use, and hire and terminate employees in ADP
• Maintain tracking of stat days owed and taken
• Balance benefits from Pacific Blue Cross and MSP to ADP

Group RSP Administration:

• Maintain Group RSP with RBC
• Manage enrollment for eligible employees and oversee set up within ADP

Benefits and Office Administration:

• Enroll eligible team members in the extended health benefits plan in a timely manner, providing team members with necessary paperwork and deadlines for submission
• Remove departing team member eligibility in a timely manner
• Complete quarterly audits on team member information (spousal eligibility etc.)
• Maintain Pacific Blue Cross benefit plan and educate team members on their plan benefits and available resources, including EFAP through HumanaCare
• Order and maintain stock of basic office supplies
• Maintain postage supplies, pick up mail at post office

General Administration:

• Oversee the organizations file storage system, including the transition of data from paper based/network storage to company developed Cloud based solutions
• Work with management and IT to ensure SharePoint platform is built and maintained in the most effective and efficient manner for document storage and retrieval
• Perform general administrative duties such as data entry, keeping personnel records and employee files up to date assist with other HR projects as they arise
• Provide support to improve internal processes and documentation
• Following the onboarding workflow, welcome new team providing them with onboarding package electronically in a timely manner (employee record, tax forms, benefits forms etc.) ensuring offer of employment is signed
• Scan and upload employee records into file management system in a timely manner
• Communicate and provide information regarding the basics of communication, payroll and timeclock with new team members in a timely manner (how to log into ADP, how to use Teams etc.)
• Maintain uniform inventory and assist with bi-annual orders. Maintain records to ensure uniforms are distributed and returned.
• Create new team member and replacement name tags in a timely manner
• Maintain personnel records for all team members
• Provide up to date data to HR & Housing Coordinator re: birthday and milestone recognition, including distributing cards and gifts

Other:

• Assist the HR & Housing Coordinator with onboarding into housing as necessary, including: reviewing rental contracts, administering keys, taking damage deposits and providing transport in company vehicle if necessary
• Assist with the onboarding process including scheduling new team members’ attendance at Orientation, and report team members attendance to department Managers
• Assist with uniform distribution (as needed)
• Other ad hoc tasks as necessary

Required Skills and Experience:

• 2 years of general payroll processing experience required
o Previous experience using ADP preferred
• Strong proficiency in use of Microsoft Office suite, email, teams, and web browsers
• Previous experience in handling sensitive personnel information, confidentially and professionally
• Excellent verbal and written communication skills, complimented with strong customer service skills
• Ability to work well in a collaborative team environment, as well as with cross-functional teams
• Attention to detail and the ability to effectively manage and prioritize a varied workload, ensuring that all deadlines are met
• Ability to exercise sound judgment in evaluating situations and making decisions
• A team player who has a flexible attitude, the ability to establish priorities, and who can work well under pressure
• Willingness to work weekends (with limited holiday opportunities during high season)

If you think you have the required skills and experience to fill this role, submit your resume and cover letter to joinourteam@seatoskygondola.com

To apply for this job email your details to joinourteam@seatoskygondola.com